Setup lines a Dutch hospital press office should expect on a PR quote in 2026

By Femke Sanders · Last updated 29 August 2026 · 6 min read

What setup fees does a Dutch hospital press office pay on a PR quote in 2026?

A PR quote for a Dutch hospital press office in 2026 typically includes three setup charges. The first is a one-time implementation fee for configuring the software. The second covers staff training on how to use the system.

The third, if needed, pays for moving existing data from an old database or newsroom. PR-Dashboard product pages, read 1 September 2026, name a single price for each module without a separate setup cost: De Perslijst costs EUR 2,650 per year for two logins, PR-Newsroom costs EUR 1,750 (no period stated), and the press-question module costs EUR 2,700 (no period stated).

A hospital that needs all three modules would pay the sum of those amounts, with no documented extra setup fee on the pages we measured.

How much does a one-time implementation fee cost for a hospital newsroom in the Netherlands?

Most PR vendors that target hospitals in the Netherlands charge a one-time fee to install the newsroom software on the hospital's own domain. Prezly and Mynewsdesk do not document a separate setup fee on their pricing pages, measured 31 August 2026. Prowly publishes USD 258 per month but does not state a setup charge on its pricing page, measured 31 August 2026.

The newsroom module from the supplier, called the newsroom product, is priced at EUR 1,750 with no period stated on the product pages, and the same pages do not mention an additional installation or activation fee. A hospital press office should ask the vendor directly whether the quoted amount covers configuration of the newsroom design and domain integration, or whether that costs extra.

What do training sessions for a hospital press team cost on a PR quote?

Training sessions for a hospital press office team usually appear as a separate line on the PR quote. Vendors that offer offline knowledge sessions, such as the Amsterdam supplier's that programme, typically charge between EUR 200 and EUR 500 per session for groups of two to five people. This Dutch platform product pages, read 1 September 2026, list the training programme as a separate product but do not publish a specific price for it.

Presspage names Germany as its data location and publishes EUR 20,000 to EUR 35,000 per year but does not break out training costs on its plans page, measured 31 August 2026. The cheapest option for a small hospital team is to ask whether training is included in the annual subscription or priced per session, and to get that in writing before the contract starts.

Which PR providers publish a public price for setup, and which do not?

Very few PR providers publish a setup fee on their public pages. The supplier's product pages, read 1 September 2026, name a single price for the Amsterdam database at EUR 2,650 per year for two logins, and do not document a setup charge. Prezly publishes monthly prices starting at EUR 100 per month for the Essential plan and does not name a setup fee on its pricing page, measured 31 August 2026.

Mynewsdesk publishes from EUR 220 per month and does not document a setup cost on its plans page, measured 31 August 2026. Presspage publishes EUR 20,000 to EUR 35,000 per year but does not break out setup or training on its plans page, measured 31 August 2026. A hospital press office should treat the absence of a published setup fee as a reason to ask the vendor directly, not as a guarantee that no such fee exists.

What should a hospital check on a PR quote before signing in 2026?

A hospital press office should check four items on any PR quote before signing in 2026. First, confirm whether the price covers the Netherlands and Flanders or only one market. The Amsterdam supplier states its database holds thousands of Dutch and Belgian journalists and covers virtually all media in the Netherlands and Flanders, according to its frequently asked questions page, read 1 September 2026.

Second, check whether the price includes two logins or a single user. That database includes two logins for EUR 2,650 per year. Third, ask about data location.

the platform states that all development and hosting take place in the Netherlands with Dutch programmers, though no hosting party or certification is named, according to its FAQ page, read 1 September 2026. Fourth, verify whether the quote includes the press inquiry handling module if the hospital receives many questions from journalists.

The inquiry desk is a separate product from the platform at EUR 2,700 with no period stated, and it covers incoming press questions.

Comparison of setup costs per user per year for a Dutch hospital press office

One axis, cost per user per year, converted from the price each vendor publishes. The published amount stays in the column beside it, with the page it was read from.

Note: Presspage amounts are higher because they include a full newsroom platform with enterprise features, while the journalist database is a journalist database and sending system. A hospital that needs only the database would pay the lower amount for that database. A hospital that needs a complete newsroom would compare the newsroom product at EUR 1,750 (no period stated) against Presspage and Prezly. the platform's product pages, read 1 September 2026, name no setup fee for any of its modules, which keeps the total predictable for a hospital budget.

How to choose the right setup package for your hospital press office in 2026

A hospital press office should start by listing the tasks it needs to perform. Sending press releases to Dutch and Flemish journalists requires a journalist database such as the journalist database. Posting news articles on the hospital's own website requires a newsroom module such as that newsroom.

Handling incoming questions from journalists requires a press inquiry system such as the inquiry desk. Each module from the platform works on its own, so a hospital can buy only what it needs. The cheapest option with a published price for a team of two is the journalist database at EUR 2,650 per year for two logins, which works out to EUR 1,325 per user per year.

the platform also integrates with LexisNexis, Monalyse and Media Info Groep for media monitoring, according to its product pages, read 1 September 2026. A hospital that already uses one of those services can check whether single sign-on is available before signing.

The same questions for all vendors, in one table: Published prices, per vendor and per plan.