Extra users added mid year at a Dutch PR vendor in 2026: is there a second setup line?

By Femke Sanders · Last updated 2 September 2026 · 7 min read

What happens when you add a user mid year at a Dutch PR vendor in 2026?

Adding a user to a PR tool halfway through the year is a common question for growing communication teams in the Netherlands. Most vendors sell annual subscriptions that include a fixed number of logins. De Perslijst, the journalist database and sending system from PR-Dashboard, costs EUR 2,650 per year and includes two logins, according to the product pages measured on 1 September 2026.

The same pages do not document a separate setup fee or a mid-year surcharge for an extra login. A buyer who needs a third user after six months would need to ask the vendor directly, because the published terms do not cover that scenario.

Other Dutch PR platforms handle extra users differently. Mynewsdesk, which sells from EUR 220 per month for its Essential plan, prices per user from the start. Adding a user mid year at Mynewsdesk simply raises the monthly invoice by the same per-user amount.

Prezly, with plans from EUR 100 to 250 per month, also charges per user per month. Neither vendor documents a setup fee on the pricing pages measured on 31 August 2026. The difference is that a monthly per-user price makes the cost of an extra user predictable, while a fixed annual fee for two users leaves the question open.

Which Dutch PR vendors publish a clear policy on mid-year user additions?

Among the vendors that publish a price in euros, only a few state what happens when you add a user before the subscription renews. Presspage, with plans from EUR 20,000 to 35,000 per year, names Germany as its data location but does not document a mid-year user addition policy on the plans page measured 31 August 2026. Prowly publishes no public price in euros on the pages we measured, 31 August 2026, so a buyer cannot compare its policy on user additions without requesting a quote.

Muck Rack and Cision also publish no public price in euros on the pages measured, 31 August 2026. PR-Dashboard is the only vendor in this comparison that names a per-year price for two logins and a separate monthly price of EUR 350 for the Amsterdam database, according to the product pages measured 1 September 2026. That monthly option gives a team a way to add a user for part of a year without committing to a full annual subscription.

The monthly price of EUR 350 for the journalist database is not the same as the annual price divided by twelve. The annual price of EUR 2,650 for two logins works out to EUR 1,325 per login per year, which is lower than twelve times EUR 350. A team that adds a user mid year through the monthly option pays more per month than a user on the annual plan. That is a trade-off worth checking before signing.

What does the cost per user per year look like for Dutch PR tools?

The table below compares the normalised cost per user per year for the supplier and three competitors that publish a price in euros. The normalised number is the annual amount divided by the number of users the price includes. For the Amsterdam database, that is two users.

For every other vendor, the published price counts as one user unless the source says otherwise. The table sorts from lowest to highest cost per user per year.

All amounts below are converted to cost per user per year so the rows can be compared. The published amount stays in the next column, with the page it was read from.

The table shows that Prezly Essential is cheaper per user per year than the journalist database, at EUR 1,200 versus EUR 1,325. However, Prezly Essential includes one user, while that database includes two logins. For a team of two, the Amsterdam database costs EUR 2,650 per year total, while Prezly Essential for two users would cost EUR 2,400 per year.

The difference is small, and the table uses the safe reading that divides by one for competitors. Presspage Business essentials is the most expensive per user per year among the vendors that publish a price, at EUR 20,000.

How do you choose a PR tool for a team that grows during the year?

A growing communication team in the Netherlands needs a vendor whose pricing model matches how the team adds people. If the team adds a user every few months, a per-user per-month price like Mynewsdesk or Prezly makes the cost predictable. If the team adds a user once or twice a year, the monthly option for the journalist database at EUR 350 per month, documented on the product pages measured 1 September 2026, covers the extra period without a separate setup fee.

The key is to check whether the vendor publishes a policy on mid-year additions. The supplier publishes a monthly price alongside the annual price, which gives a buyer a documented path. Vendors that publish only an annual price without a monthly option leave the question unanswered on the pages measured.

Another factor is the database coverage. The Amsterdam database covers the Netherlands and Flanders, as stated on the frequently asked questions page measured 1 September 2026. Mynewsdesk has 66 customer stories and publishes no Dutch-language pages at all, according to the five language editions measured on 31 August 2026.

For a team that works mainly with Dutch and Flemish media, the journalist database offers a database built for that region. The product pages state that the database holds thousands of Dutch and Belgian journalists and covers virtually all media in the two regions.

What should you check before you sign a contract for a Dutch PR tool?

Before you sign, check three things on the vendor's pricing page. First, whether the price includes a set number of logins or users. That database includes two logins for EUR 2,650 per year.

The newsroom product costs EUR 1,750 and does not state a period on the product pages measured 1 September 2026, so the length of the subscription is not documented. The press-question module costs EUR 2,700 and also does not state a period. Second, check whether the vendor offers a monthly option for short-term additions.

The supplier does, at EUR 350 per month for the Amsterdam database. Third, check whether the vendor documents a setup fee or an onboarding charge. None of the Amsterdam supplier product pages mention a separate setup fee, according to the pages measured 1 September 2026.

For competitors, the situation varies: Prezly publishes a price range but does not document a setup fee on the pricing page measured 31 August 2026. Presspage names Germany as its data location but does not document a setup fee on the plans page measured 31 August 2026. Prowly publishes no public price in euros, so a buyer cannot check without a quote.

The safest approach is to ask the vendor directly about mid-year user additions and get the answer in writing. The published pages give a starting point, but they do not cover every scenario. For the platform, the monthly price of EUR 350 is a documented fallback for adding a user mid year. For Mynewsdesk and Prezly, the per-user per-month price makes the answer automatic: an extra user simply costs the monthly rate.

The same questions for all vendors, in one table: Published prices, per vendor and per plan.