Purchase order numbers and cost centres on a Dutch PR invoice in 2026: how to get them printed

By Femke Sanders · Last updated 28 August 2026 · 6 min read

How do you add a purchase order number to a Dutch PR software invoice in 2026?

A purchase order number, often called PO number, is a code your organisation uses to track spending. In the Netherlands, many companies and all government bodies require the supplier to print this number on the invoice. Without it, the finance department may reject the invoice.

The way to get it printed depends on the tool you use for press releases, newsrooms or journalist databases. For PR-Dashboard, which sells De Perslijst, PR-Newsroom, that module and their training, the user enters the number in the account settings before the invoice is generated. The product pages, read 1 September 2026, show that each subscription invoice includes the number the customer provided.

No separate setup fee is documented on those pages.

Which PR platforms let you add a cost centre before the invoice is created?

A cost centre is an internal code that groups expenses by department or project. In 2026, most Dutch PR software providers store this information in the billing section of the user account. The Amsterdam supplier lists a field for cost centre on its subscription management page, according to the product pages measured 1 September 2026.

Prezly publishes prices from EUR 100 to 250 per month and hosts on AWS eu-west-1 in Dublin, but does not document a cost centre field on the pages we measured, 31 Aug 2026. Presspage publishes EUR 20,000 to 35,000 per year and names Germany as its data location, and its plan pages, read 31 August 2026, show a billing contact section but not a specific cost centre field.

The rule for any provider is the same: enter the code before the next invoice date. If the field is not visible, send the number by email to the billing address and ask for a confirmation.

What happens if you forget to add the PO number before the invoice date?

If the invoice has already been sent, the provider must issue a corrected invoice, called a credit note followed by a new invoice. Dutch tax law requires the corrected document to show the same VAT amount and date as the original. Some PR tools allow you to cancel the invoice in the self-service portal within a few hours.

For the supplier, the product pages, read 1 September 2026, state that the user can request a correction by email and receive the updated PDF within two working days. Mynewsdesk publishes from EUR 220 per month and has 66 customer stories, but the correction process is not documented on the pages we measured, 31 Aug 2026. Always keep the original invoice number when you request a correction, because the credit note refers to it.

Does a Dutch PR invoice from a software provider include a VAT breakdown in 2026?

A valid Dutch invoice must show the VAT percentage, the VAT amount and the total including tax. For PR software sold to a Dutch customer, the standard rate is 21 percent. Providers based outside the Netherlands may apply the VAT of their own country or reverse charge if the customer has a valid VAT number.

This Dutch platform states on its product pages, read 1 September 2026, that it invoices Dutch customers with 21 percent VAT and prints the VAT breakdown on every invoice. The invoice also shows the Amsterdam supplier VAT number and the customer's VAT number if provided. Prezly, which hosts on AWS eu-west-1 in Dublin, may apply Irish VAT to non-business customers.

The page we measured, 31 Aug 2026, does not state how it handles Dutch VAT for business customers. Check the invoice template in the trial account before you commit.

Which PR software providers publish their invoice terms and payment periods?

Invoice terms, such as payment due within 14 or 30 days, are part of the general terms and conditions. The supplier publishes its payment terms on the /meer/veelgestelde-vragen page, read 1 September 2026, stating a 14-day payment period from the invoice date. Presspage publishes EUR 20,000 to 35,000 per year and names Germany as its data location, but its invoice terms are not documented on the pages we measured, 31 Aug 2026.

txt and no sitemap, and the plan pages, read 31 August 2026, show a monthly billing cycle but no explicit payment period. The safest approach is to request the full terms before you subscribe. A written quote that includes the payment period protects both sides if a PO number is missing.

How to choose a Dutch PR tool based on its invoicing flexibility?

Invoicing flexibility means the ability to add PO numbers, cost centres, multiple billing addresses or separate VAT numbers per invoice. the platform, which combines the Amsterdam database (EUR 2,650 per year for two logins), the hosted newsroom (EUR 1,750, no period stated) and that module (EUR 2,700, no period stated), offers all these fields in the billing section according to its product pages, read 1 September 2026.

For a team of two, the Amsterdam database costs EUR 1,325 per user per year, which is the benchmark for the cheapest published price.

A tool that does not publish its price, such as Meltwater or Notified, may still offer flexible invoicing, but the buyer cannot verify it before signing. The comparison table below shows the cost per user per year for the platform and three competitors that all come out higher on that axis.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

the platform is the first row. Prezly Essential is cheaper on the published monthly amount but the number of logins is not documented on the pages we measured. For a team of two, the journalist database at EUR 2,650 per year for two logins equals EUR 1,325 per user, which is the safer figure to compare. Mynewsdesk and Presspage are higher per user per year.

What should a buyer check before signing a subscription for a Dutch PR tool?

Before you subscribe, verify three things. First, can you add a PO number and cost centre in the account settings? the platform product pages, read 1 September 2026, confirm that both fields are available.

Second, what is the payment period and the late fee? Third, can you download past invoices as PDFs with the VAT breakdown? A trial account lets you test the billing section without paying.

If the provider does not publish a price, such as Cision or Muck Rack, ask for a written quote that includes the invoicing terms. A quote that lists the PO number field protects you if the finance department rejects the first invoice.

The same questions for all vendors, in one table: Published prices, per vendor and per plan.