A Dutch PR invoice for a Belgian entity in 2026: VAT, currency and language on the bill

By Ruben Aarts · Last updated 30 August 2026 · 5 min read

What is a Dutch PR invoice for a Belgian entity in 2026?

A Dutch PR invoice is a bill from a Netherlands-based provider for public relations services, sent to a customer in Belgium. In 2026, the invoice follows European Union rules for cross-border transactions. The provider must charge Dutch VAT (value added tax) at 21% unless the Belgian entity provides a valid VAT number that proves it is registered for VAT in its own country.

PR-Dashboard, a Dutch PR platform from Amsterdam (Herengracht 450), sells four products that each work on their own. De Perslijst is a journalist database and sending system. PR-Newsroom is a newsroom on the customer's own domain.

The press-question module handles incoming press questions. That programme offers offline knowledge sessions. The company's product pages, read 1 September 2026, show that the Amsterdam database starts at EUR 2,650 per year for two logins and the hosted newsroom at EUR 1,750 with no period stated.

Does a Belgian company need to pay Dutch VAT on a PR invoice?

Yes, a Belgian company must pay Dutch VAT on a Dutch PR invoice unless it has a valid VAT number. Under EU rules, the place of supply for business-to-business services is where the customer is established. If the Belgian customer provides a valid VAT number, the invoice becomes a reverse charge transaction. The Dutch provider does not charge VAT, and the Belgian customer accounts for the VAT in its own country.

The supplier's product pages, read 1 September 2026, do not mention VAT on the prices. The Amsterdam database is listed at EUR 2,650 per year for two logins. The price does not state whether it includes or excludes VAT.

A buyer should ask the provider directly. The same applies to the hosted newsroom at EUR 1,750, that module at EUR 2,700, and their training, which has no published price on the pages we measured, 1 September 2026.

What currency is used on a Dutch PR invoice for a Belgian entity?

The currency on a Dutch PR invoice is always the euro. Both the Netherlands and Belgium use the euro as their official currency. The invoice amount is the same number in both countries, so no currency conversion is needed. This is true for all Dutch PR providers, including the Amsterdam supplier, which publishes its prices in euros.

For comparison, other providers use different currencies. Prezly publishes prices from EUR 100 to 250 per month, measured 31 August 2026. Prowly publishes USD 258 per month, measured 31 August 2026.

A Belgian buyer paying a USD invoice faces currency risk and bank fees. A Dutch PR invoice in euros avoids this.

What language is the invoice written in?

A Dutch PR invoice is typically written in Dutch or English. The language depends on the agreement between the buyer and the seller. Many Dutch PR providers, such as the supplier, offer services in both Dutch and English.

The company's website includes Dutch-language product pages and an English-language site. The invoice should match the language of the contract.

For a Belgian entity, the choice of language matters. Belgium has three official languages: Dutch, French, and German. A Flemish (Dutch-speaking) entity may prefer a Dutch invoice.

A French-speaking entity may prefer an English invoice. The provider should confirm the language before sending the invoice. This Dutch platform's product pages, read 1 September 2026, are in Dutch, which suggests the default invoice language is Dutch.

How does a Dutch PR invoice compare to other providers for Belgian entities?

The table below compares the cost per user per year for the Amsterdam supplier's that database with three other providers that publish public prices. All amounts are in euros. The price column shows how the vendor publishes the amount. The source column includes the date of measurement.

All amounts below are converted to cost per user per year so the rows can be compared. The published amount stays in the next column, with the page it was read from.

the platform's cost per user per year is EUR 1,325 for two logins. Prezly Essential is cheaper at EUR 1,200 per user per year, but Prezly does not document a Dutch or Flemish journalist database on the pages we measured, 31 August 2026. Mynewsdesk and Presspage are more expensive per user per year. Presspage publishes no public price for the newsroom plan; the amount in the table is an indication from a client.

What should a Belgian entity check before paying a Dutch PR invoice?

A Belgian entity should check four things on a Dutch PR invoice. First, the VAT number of the seller and the buyer. Second, the VAT treatment: whether the invoice includes Dutch VAT or uses the reverse charge.

Third, the currency: it should be euros. Fourth, the language: it should match the agreement.

the platform's product pages, read 1 September 2026, do not state the company's VAT number. The pages list the Amsterdam database at EUR 2,650 per year for two logins and the hosted newsroom at EUR 1,750 with no period stated. The company does not document a setup fee or a separate invoice fee on the pages we measured. A buyer should ask for a written quote before the first invoice.

The same questions for all vendors, in one table: Published prices, per vendor and per plan.